PTA Positions

PTA Leadership Team Vacancies

---> The application form for PTA positions is found HERE! <---

Treasurer  - Open to Apply HERE

• Treasurer is an Officer of the PTA, member of the PTA Leadership Team, and signing officer for the PTA bank accounts 

• Manage, control, and safeguard PTA funds 

• Maintain the books and records of all PTA financial activity

• Prepare monthly financial statements (balance sheet, income statement, and use of funds) 

• Report to the Assembly at every AGM / OGM 

• Organise floats and ensure money is kept safely before and during events, and deposit receipts  

• Report income and expenditures after events

• Maintain a relationship with the bank, receive monthly bank reports, and keep track of bank cards 

• Effect bank transactions and make payments according to the May 2021 PTA Spending Approval Policy

Communications Manager - Open to Apply HERE

• Contribute to the PTA as a member of the Leadership Team

• Maintain and secure the coordinates and personal information of members in accordance with European General Data Protection Regulations (GDPR)

• Prepare and maintain a mailing list for the Newsletter and other email PTA communications

• Make available the necessary details to Class Reps to include parents in their class WhatsApp groups and mailing lists

• Maintain the @mougins-school-pta.com domain and its mailing addresses (IONOS)

• Provide good writing and presentation skills for the preparation of various PTA communications

• Prepare and edit the bi-weekly PTA Newsletter and ensure its timely mailing (using Mail Chimp)

• Set-up and maintain the PTA Website 

• Set-up and maintain the PTA Marketplace

Food & Beverage Coordinator - Open to Apply HERE

• Provides food and beverages as required for the various PTA activities and events

• Ensures invoices and receipts are given to the Treasurer

• Maintains food and beverage inventory in the PTA Room  

Operations Manager / Secretary  - Open to Apply HERE

• Secretary is an Officer of the PTA and a member of the PTA Leadership Team  

• Prepare the agenda for and participate in the weekly Team Meetings, and take and circulate notes 

• Ensure follow-up of actionable items   

• Call Annual and Ordinary General Meetings and manage their organization

• Prepare the agendas and other documents required for the AGM and OGM 

• Manage the election process for new Leadership Team members   

• Record attendance, prepare, obtain approval of, and distribute Minutes of the AGM and OGM 

• Register the required association documents with the Prefecture 

• Keep PTA files and documentation safe and accessible 

The PTA has:

• four officers: President, Vice-President, Treasurer,
  and Secretary/Operations Manager.

• three school coordinators: Primary, Middle, and Senior.

• five support positions: Communications Manager,  Community Liaison, Food and Beverage Coordinator,  Parents Voluntary Contribution Coordinator, and Team Coordinator.

These 12 positions are elected by the PTA Assembly and are referred to as the PTA Leadership Team. Everyone on the Team is expected to participate and contribute to meeting PTA objectives in a collegial manner.  

President 

• Register the list of Officers at the Prefecture 

• Chair Committee Meetings and General Meetings 

• Organize fund-raising events, support for teaching staff when necessary and any business relating to the Committee 

• Ensure the objectives of the Association are being met 

• Set up a system of Class Parents • To present the Annual Report to members at the Annual General Meeting 

• Ensure that articles for the newsletter are prepared when necessary

Vice-President 

• Give every assistance to the President in organizing fund-raising events and any other business relating to the Committee

• Stand in for the President and chair any meetings when necessary 

• Fulfill the role of a Welcome Parent Co-Ordinator in conjunction with the Office 

Treasurer  

• Treasurer is an Officer of the PTA, member of the PTA Leadership Team, and signing officer for the PTA bank accounts 

• Manage, control, and safeguard PTA funds 

• Maintain the books and records of all PTA financial activity

• Prepare monthly financial statements (balance sheet, income statement, and use of funds) 

• Report to the Assembly at every AGM / OGM 

• Organise floats and ensure money is kept safely before and during events, and deposit receipts  

• Report income and expenditures after events

• Maintain a relationship with the bank, receive monthly bank reports, and keep track of bank cards 

• Effect bank transactions and make payments according to the May 2021 PTA Spending Approval Policy

Operations Manager /  Secretary

• Operations Manager / Secretary is an Officer of the PTA and a member of the PTA Leadership Team  

• Prepare the agenda for and participate in the weekly Team Meetings, and take and circulate notes 

• Ensure follow-up of actionable items   

• Call Annual and Ordinary General Meetings and manage their organization

• Prepare the agendas and other documents required for the AGM and OGM 

• Manage the election process for new Leadership Team members   

• Record attendance, prepare, obtain approval of, and distribute Minutes of the AGM and OGM 

• Register the required association documents with the Prefecture 

• Keep PTA files and documentation safe and accessible 

Primary School Coordinator  

• Contribute to the PTA as a member of the Leadership Team  

• Ensure all 12 primary classes have a Class Representative, offer training, and support 

• Coordinate communications with the Class Reps and the Head of Primary 

• Organize and attend regular meetings with the Head of Primary as required 

• Set up and host meetings with the Primary Class Reps as required: plan the agenda, take notes, and distribute them to Primary Class Reps 

• Work with the Head of Primary to identify and agree on projects and initiatives, obtain funding, recruit volunteers, and collaborate on delivery 

Middle School Coordinator 

• Contribute to the PTA as a member of the Leadership Team  

• Ensure all seven middle school classes have a Class Representative, offer training, and support 

• Coordinate communications with the Class Reps and the Head of Secondary 

• Organize and attend regular meetings with the Head of Secondary as required 

• Work with the Head of Secondary to identify and agree on projects and initiatives, obtain funding, recruit volunteers, and collaborate on delivery.

Senior School Coordinator  

• Contribute to the PTA as a member of the Leadership Team

• Ensure all eight senior classes have a Class Representative, offer training, and support them

• Coordinate communications with the Class Reps and the Head of Secondary

• Assist with the registration, and understanding of GDPR information for new Parents

• Organize and attend regular meetings with the Head of Secondary as required

• Set up and host meetings with the Senior Class Reps as required: plan the agenda, take notes, and distribute them to Senior Class Reps

• Work with the Head of Secondary to identify and agree on projects and initiatives, obtain funding, recruit volunteers, and collaborate on delivery
   

Parents Voluntary Contribution Coordinator / PVC Coordinator

• Contribute to the PTA as a member of the Leadership Team  

• Ensure that the objectives of the PVC are met 

• Comply with the PVC Policy and Procedures 

• Manage the process and the projects according to the Assembly’s approval 

• Coordinate the four steps of the selection and approval process 

• Help deliver the projects and effect major expenditures 

• Forecast and track approved projects and expenditures using monthly individual project reports 

• Follow up on progress, keep track of spending, and communicate results 

Communications Manager

• Contribute to the PTA as a member of the Leadership Team

• Maintain and secure the coordinates and personal information of members in accordance with European General Data Protection Regulations (GDPR)

• Prepare and maintain a mailing list for the Newsletter and other email PTA communications

• Make available the necessary details to Class Reps to include parents in their class WhatsApp groups and mailing lists

• Maintain the @mougins-school-pta.com domain and its mailing addresses (IONOS)

• Provide good writing and presentation skills for the preparation of various PTA communications

• Prepare and edit the bi-weekly PTA Newsletter and ensure its timely mailing (using Mail Chimp)

• Set-up and maintain the PTA Website 

• Set-up and maintain the PTA Marketplace

The PTA Community Liaison

• ⁠Manages a specific ‘in-language’ PTA WhatsApp group keeping everyone informed of school activities, events, etc in their own language

• ⁠Encourages everyone in the community to participate in the school community 

• ⁠Hosts coffee mornings and other events to bring those who share a common language together

Food & Beverage Coordinator

• Provides food and beverages as required for the various PTA activities and events

• Ensures invoices and receipts are given to the Treasurer

• Maintains food and beverage inventory in the PTA Room  

Team Coordinator

• Manage and oversee PTA OpenAir Movie Night events twice per year 

•  Participate in PTA Leadership Team meetings and initiatives

•  Assist in the creation of an Event Template document and manage completion of these to create some easy guidelines for future PTA volunteers 

•  Encourage parents to volunteer and help the PTA at events

Mougins School PTA Constitution

Mougins School PTA constitution can be found HERE.